2007 Annual Meeting

November 28, 2007

Deb Kavanagh opened the unofficial meeting at 7:30pm. A quorum was not present. There was some discussion about different ways of encouraging attendance. The general consensus was that adequate notice was given and all interested parties were present. The meeting generally followed the attached power point presentation.

Deb presented the Agenda, Introductions, Background of Indian Brook Condominiums. Roland presented the 2006 Annual Meeting Concerns. Deb then discussed the 2007 Accomplishments. She thanked the landscape committee (Lynne Janbergs and Mary McKeon) for their contributions and added that she will be joining the committee in the spring of 2008 when she returns from Florida. Pat and Helen Baratta were introduced as the new Welcome Committee. Roland and Ron Reidy were thanked for their efforts in continuing the website and newsletter. Deb asked that residents consider volunteering as street captains.

Toby presented the 2008 Projects. Some discussion followed regarding the replacement materials for the Turnbridge fences.  Discussion took place regarding the need for hiring a roofing consultant. Q. How much will the consultant cost? A. We don’t know yet. Q. Where will the money come from? A. The reserves. After some further discussion of various owner issues re: leaks, gutters, repairs, a homeowner requested the meeting proceed to the financials.

Roland presented the Financials, 2007 Unexpected Project Expenses, Financial Report, 2008 Planned Expenditures, Reserve Fund Trending, 2008 Condo Fees & Reserve Contributions, Condo Fee History and 2008 Condo Fees and Supplemental Fee. The good news was that there will be no change in the monthly payment for 2008. This news was well received.

There was no official election due to the lack of a quorum. Volunteers were requested and Kate Taylor and Florence O’Donnell expressed interest. Deb Kavanagh is stepping down from the board to enjoy sunny Florida. Her hard work and many accomplishments are greatly appreciated. (We didn’t acknowledge this but we should have. Thanks Deb!)

 

The meeting was then opened up for general discussion.

Topics:

1.      A  homeowner felt that fees and assessments/reserves were misrepresented to her. It was felt to be a problem with the realtors and listing agents not the condo association.

2.      The goal is to build reserves without surprise assessments. The goal for next year would be in the $230,000 to $235,000 range. The eventual goal is $250,000. The board is trying to plan ahead in order to decrease unexpected expenses.

3.      Toby requested that homeowners let Dannin or the Board know about any issues or concerns they may have via email or phone. He is particularly interested in monitoring the care of the lawns.

4.      Poor quality cable television was noted. Steve discussed possible options, present and future.

5.      Recycling possibilities were discussed.

6.      Dog owners are not always dutiful in picking up after their pets. A registration of pets may be instituted as a precursor to levying fines. One homeowner thought the issue was being blown out of proportion.

7.      The market value of condos was discussed.

The meeting was adjourned by Deb at 9:30pm.